APRIL 18, 2002

REGULAR TERM:

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, April 18, 2002, beginning at 10:00 o'clock a.m.

PRESENT:  James K. Ruland, President;
   James G. Knode; Dean Hockensmith; Commissioners
 
  Commissioners Hooper and Tabb were absent due to prior commitments.

In re: DISPENSE WITH READING OF MINUTES
 Motion by Knode, second by Hockensmith to dispense with the reading of the Minutes for the meeting held on Thursday, April 11, 2002, and to approve the Minutes as amended.  Motion carried.  Motion by Hockensmith, second by Knode to dispense with the reading of the Minutes for the Special Meeting held on Tuesday, April 16, 2002, and to approve the Minutes as prepared.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Knode, second by Hockensmith to approve the following Purchase Orders for the Week of April 15, 2002, totaling $25,482.97: 37301, 37353, 37462, 37509, 37506, 37507, 37267, 37271, 37268, 37270, 37522, 37523, 37229, 37217, 37230 and 37525.  Motion carried.

In re: APPROVAL OF ADDITIONAL ELECTION WORKERS
 Motion by Hockensmith, second by Knode to approve additional election workers for the May 2002 Primary Election.  Motion carried.

In re: WEST VIRGINIA DEVELOPMENT OFFICE - PUBLIC RECREATION SITES/ACTIVITIES SURVEY
 The Commission discussed the Public Recreations Sites/Activities Survey received from the West Virginia Development Office.  No action was taken and the Commission agreed to review the matter.
In re: CONCEPTS TO OPERATIONS, INC. - AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES FOR COUNTYWIDE PUBLIC SAFETY SYSTEM INTEGRATOR
 Motion by Knode, second by Hockensmith that the agreement with Concepts to Operations, Inc. be approved specifically with the understanding that the language states that this approval obligates the County with the Phase I expenditure of $33,959.00 and that the understanding is that we have the option to add at the stipulated prices from Phase II and Phase III as the project proceeds.  Motion carried.  For the record, Jeff Polczynski was present for discussion and comments.

In re: E-911 ADDRESSING ORDINANCE
 Motion by Hockensmith, second by Knode to table the decision for the E-911 Addressing Ordinance until next week.  Motion carried.

In re: NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK
 Motion by Hockensmith, second by Knode to approve the following Resolution: Motion carried.

National Public Safety Telecommunications Week
April 14 – 20, 2002
Whereas emergencies can occur at anytime that require law enforcement, fire or emergency medical services;
And Whereas the safety of our law enforcement officers and firefighters is dependent upon the skill and accuracy of our Public Safety Dispatchers;
And Whereas each Public Safety Dispatcher has exhibited compassion, understanding and professionalism during the performance of their job in the past year;
And Whereas the services of Public Safety Dispatcher is a "silent service" and their duties are seldom observed by the public;
And Whereas The Association of Public-Safety Communications Officials (APCO) has set aside the second full week of April to recognize telecommunicators and their crucial role in the protection of property.
Therefore Be It Resolved that the County Commission of Jefferson County declares the week of April 14th to April 20th, 2002 to be National Public Safety Telecommunications Week in Jefferson County, WV, in honor of the men and women whose diligence and professionalism keep our County and citizens safe.
Signed this 18th day of April, 2002
                                       James Ruland – President, Jefferson County Commission

In re: BOND EXTENSION EXPIRATION - CHARLES TOWN RACES
 Paul Raco, Director of Planning, Zoning and Engineering appeared before the Commission to present a bond extension expiration - Charles Town Races.  After discussion, motion by Hockensmith, second by Ruland to extend the bond for 60 days.  Motion passed by a 2-1 vote.  Commissioner Knode voted no.

In re: PROCLAMATION - FAIR HOUSING MONTH
 Motion by Knode, second by Hockensmith to approve the following Proclamation: Motion carried.
 PROCLAMATION

WHEREAS, The Eastern Panhandle Board of REALTORS, Inc. consistently promotes fair housing in the county, and

WHEREAS, the month of April will provide an opportunity for the promotion of fair housing in the county, and

THEREFORE, BE IT RESOLVED, this 18th day of April, the Jefferson County Commission hereby declares the month of April, “Fair Housing Month” in support of the efforts by the Eastern Panhandle Board of REALTORS, Inc.

 
James K. Ruland, President
Jefferson County Commission

In re: INSPECT BALLOTS & VOTE RECORDING DEVICES
 Motion by Knode, second by Hockensmith to approve the Inspection of Ballot and Vote Recording Devices.  Motion carried.
 The County Administrator informed the Commission that a resignation was received from Bettie LaMotte as a Fiduciary Commissioner.

 Commissioner Hockensmith reported on the Planning Commission meeting.

 Commissioner Knode reported on the MPO meeting and he informed the Commission that Jefferson County would be hosting the MPO meeting on May 15, 2002.
 Commissioner Knode reported on the PSD meeting.

 Commissioner Ruland reported on the E-911 meeting.

 Jane Bowers, Executive Director Community Ministries, appeared before the Commission to thank them for their Fiscal Year 2002-2003 allocation.

 The Commission received the following information:
 Letter of Resignation received from Bettie J. LaMotte as a Fiduciary Commissioner.
 Correspondence received from Shepherdstown Vision 20/20 concerning the appointment to the Public Service District.
 Correspondence received from the West Virginia Association of Counties concerning Economic Development Grants.
 Correspondence received from Diane Hill-Dwyer concerning a county leash law.
 Correspondence received from the West Virginia Association of Counties concerning 2002 Legislative Session Summaries.
 Notice received from the Chief Planner of a Subdivision Work Session on April 19, 2002.
 Oath of Office received from William Scott Coyle as a member of the Planning Commission.
 Oath of Office received from Elaine Irene Ashbaugh as an Assistant Coroner for Jefferson County.
 Letter of Resignation received from Elaine Ashbaugh as a County Coroner.
 Oath of Office received from Cheryl N. Barker as a Deputy County Clerk.

 Upon rising, the Commission recessed until Thursday morning next beginning at 10:00 o'clock a.m.

 
  PRESIDENT

APRIL 11, 2002

REGULAR TERM:

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, April 11, 2002, beginning at 10:00 o'clock a.m.

PRESENT:  James K. Ruland, President;
   James G. Knode; Jane M. Tabb;
   Dean Hockensmith; Al Hooper; Commissioners

In re: DISPENSE WITH READING OF MINUTES
 Motion by Hockensmith, second by Hooper to dispense with the reading of the Minutes for the meeting held on Thursday, April 4, 2002, and to approve the Minutes as prepared.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Knode, second by Tabb to approve the following Purchase Orders for the Week of April 8, 2002, totaling $61,541.13: 37351, 36851, 36850, 36901, 37489, 37001, 37492, 37449, and 37323.  Motion carried.

In re: LETTER OF SUPPORT - JEFFERSON COUNTY USGS STUDY
 Motion by Hooper, second by Knode to approve for a letter to be sent to Senator Robert Byrd supporting the USGS Water Study for Jefferson County.  Motion carried.

In re: SET TIME TO LAY LEVY - TUESDAY, APRIL 16, 2002
 Motion by Knode, second by Tabb to set the time to lay the levy to 9:00 a.m. on Tuesday, April 16, 2002.  Motion carried.

In re: DEPUTY COUNTY CLERK OATH OF OFFICE - CHERYL BARKER
 John E. Ott, County Clerk, appeared before the Commission to swear in Cheryl Barker as a Deputy County Clerk.

In re: APPROVAL OF ADDITIONAL ELECTION WORKER
 Motion by Hockensmith, second by Knode to approve an additional election worker as presented by the County Clerk.  Motion carried.

In re: TWENTY THIRD JUDICIAL CIRCUIT HOME CONFINEMENT ORDER
 Motion by Hooper, second by Tabb to approve the following order concerning Home Confinement for the Twenty Third Judicial Circuit.  Motion carried.

 IN THE TWENTY-THIRD JUDICIAL CIRCUIT
 COMPRISING THE CIRCUIT COURTS OF
 JEFFERSON, BERKELEY & MORGAN COUNTIES, WEST VIRGINIA

IN RE: Home Confinement Charges

 ORDER

WHEREAS, the Circuit Courts of this State are empowered under the provisions of Chapter 62, Article 11B, Section 5, of the West Virginia Code, as amended, to establish and set fees to be charged for persons granted a sentence of home confinement; and;

WHEREAS, the Court perceives that such fees should be uniform within the counties comprising the Twenty-Third Judicial Circuit; and

WHEREAS, no such uniform fees have heretofore been established by court order.

IT IS THEREFORE ORDERED that home confinement fees for all persons eligible for and granted home confinement by the Circuit Courts and Magistrate Courts of this Twenty-Third judicial Circuit shall be as follows:

 The daily fee to be charged to each such person for each day or part thereof served on home confinement shall be the greater of the following sums:

 1.Seven dollars and fifty cents, or ten dollars and twenty-five cents if sobriety verification is ordered.

 2.An amount equal to one hour’s wage received by the person sentenced to home confinement through his present or most recent employment, or in any employment which he may have during such period of home confinement.  In the case of a salaried or self-employed person, the hourly wage shall be computed by dividing his gross annual income as reflected on his most recent federal income tax return by two thousand and eighty.
The daily fee hereby established does not include any community corrections fees which may be imposed under the provisions of Chapter 62, Article 11C, Section 4C, and shall be in addition to any hook up or connection fee.

All such daily fees shall be paid monthly in advance to the Sheriff of the county.

The Clerk shall provide attested copies of this order to the Circuit Courts and Magistrate Courts of Berkeley, Jefferson and Morgan Counties and to the Sheriffs of each such county.
 

In re: RENEWAL OF LEASE - DIVISION OF CORRECTIONS
 Motion by Knode, second by Tabb to renew the lease for the Division of Corrections for another year at the current rate for the space used by the Parole Office in the Mason Building.  Motion carried.

In re: APPROVAL OF SALES ORDER FOR TABULATING EQUIPMENT
 Motion by Tabb, second by Hockensmith to approve the sales order in the amount of $7,295 for tabulating equipment for the Primary Election.  Motion carried.

In re: DARRELL PENWELL/JEFF POLCZYNSKI - ADDRESSING/MAPPING UPDATE
 Darrell Penwell and Jeff Polczynski appeared before the Commission to give an addressing/mapping update.

In re: JUD ROMINE - JEFFERSON COUNTY SUPERINTENDENT OF SCHOOLS - REQUEST FOR LETTER OF SUPPORT TO ECONOMIC DEVELOPMENT PANEL FOR CONSTRUCTION FUNDING
 Jud Romine, Jefferson County Superintendent of Schools, appeared before the Commission to request a letter of support be sent to the Economic Development Panel for construction funding for a second high school in Jefferson County.  After discussion, motion by Tabb, second by Hooper to approve, in principle, a letter of support to the Economic Development Panel for construction funding for a second high school in Jefferson County.  Motion carried.

In re: CARL D. SCHULTZ, III - MILLVILLE QUARRY CONCERNS
 The Commission discussed correspondence received from Carl D. Schultz, III and Julian Steer concerning the Millville Quarry.  After discussion, motion by Knode, second by Tabb to accept the invitation from Julian Steer to visit the Millville Quarry.  Motion carried.

In re: FEDERAL EQUITABLE SHARING AGREEMENT
 Motion by Tabb, second by Hooper to approve for the President to sign the Federal Equitable Sharing Agreement, as presented by Sheriff Boober.  Motion carried.

In re: APPOINTMENTS TO THE JEFFERSON COUNTY DEVELOPMENT AUTHORITY
 Nomination by Hooper to appoint Stephen Morris to the Jefferson County Development Authority for a 3-year term ending April 5, 2005.
 Nomination by Tabb to reappoint William Chesley to the Jefferson County Development Authority for a 3-year term ending April 5, 2005.
 Nomination by Hockensmith to reappoint Conrad Hammann to the Jefferson County Development Authority for a 3-year term ending April 5, 2005.
 Motion by Tabb, second by Knode to close nominations.  Motion carried.
 Stephen Morris was appointed to the Jefferson County Development Authority for a 3-year term ending April 5, 2005.
 William Chesley and Conrad Hammann were reappointed to the Jefferson County Development Authority for 3-year terms ending April 5, 2005.

In re: APPOINTMENTS TO THE JEFFERSON COUNTY PLANNING COMMISSION
 Nomination by Hockensmith to reappoint Scott Coyle to the Jefferson County Planning Commission for a 3-year term ending March 31, 2005.
 Nomination by Knode to appoint William E. Lewandowski to the Jefferson County Planning Commission for a 3-year term ending March 31, 2005.
 Nomination by Tabb to reappoint Samuel J. Donley, Jr. to the Jefferson County Planning Commission for a 3-year term ending March 31, 2005.
 Nomination by Hooper to reappoint Rosella Kern to the Jefferson County Planning Commission for a 3-year term ending March 31, 2005.
 Nomination by Ruland to appoint David I. Wiegand, P.G. to the Jefferson County Planning Commission for a 3-year term ending March 31, 2005.
 Nomination by Tabb to reappoint Renny T. Smith to the Jefferson County Planning Commission for a 3-year term ending March 31, 2005.
 The Commission voted as follows:
Nominee Hockensmith Hooper Ruland Knode Tabb Total Votes
Coyle ?   ? ? 3
Lewandowski  ?  ?  2
Donley ? ? ? ? ? 5
Kern ? ? ? ? ? 5
Wiegand  ? ?   2
Smith ?  ?  ? 3

 Scott Coyle, Samuel J. Donley, Jr., Rosella Kern and Renny T. Smith were reappointed to the Jefferson County Planning Commission for 3-year terms ending March 31, 2005.

In re: QUARTERLY FIDUCIARY REVIEW
 The time of the Commission was taken up this day with examination of sundry fiduciary accounts.
 Upon completion of examination, motion by Knode, second by Tabb to accept said fiduciary accounts as presented.  Motion carried.

 Magistrate Gail Boober appeared before the Commission discussed space needs for Magistrate and Circuit Court.

 The County Commission requested that the County pay for the Jefferson County Dispatchers to attend their annual banquet.  The Commission agreed to the request.

 Commissioner Hockensmith reported on a Planning Commission meeting.

 Commissioner Hooper reported on a Board of Health meeting.

 Commissioner Hooper reported on a Fire & Rescue Association meeting.

 Commissioner Knode reported on a Public Service District meeting.

 Commissioner Tabb reminded the Commission of the Child First Development Center’s Open House.

 Commissioner Ruland reminded the Commission of the Litter Summit at 1:30 p.m. today.
  The Commission received the following information:
 Acceptance of bond for Wrights Field Subdivision in the amount of $281,782.
 Acceptance of bond for Eastland Subdivision in the amount of $141,174.
 Permit Activity for January - March 2002 received from the Department of Planning, Zoning & Engineering.
 Press Release received from the Emergency Communications Center concerning firefighters helping with the E-911 Addressing.
 Correspondence received from Dave Woods concerning the emerging potable water crisis in Jefferson County.
 Correspondence received from the Secretary of State concerning Election Law Changes.
 Reminder - 9th Annual 911 Public Safety Dispatcher Banquet on Thursday, April 18, 2002.
 Schedule of meetings for April received from the Chief Planner.
 Notice received from the Chief Planner of Final Plat Public Hearings.
 Project Expenditures Reports received from the Eastern Panhandle Transit Authority.
 Meeting minutes received from the Harpers Ferry/Bolivar Public Service District.
 Animal Control report received for March 2002.
 Upon rising, the Commission recessed until Thursday morning next beginning at 10:00 o'clock a.m.

  PRESIDENT

APRIL 4, 2002

REGULAR TERM:

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, April 4, 2002, beginning at 7:00 o'clock p.m.

PRESENT:  Jane Tabb, President Pro Tem;
   James G. Knode; Dean Hockensmith;
   Al Hooper; Commissioners

 Commissioner Ruland was absent due to a prior commitment.

In re: DISPENSE WITH READING OF MINUTES
 Motion by Hooper, second by Hockensmith to dispense with the reading of the Minutes for the meeting held on Thursday, March 28, 2002, and to approve the Minutes as prepared.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Knode, second by Hooper to approve the following Purchase Orders for the Week of April 1, 2002, totaling $16,259.57: 37078, 37320, 37317, 37451, 37461, 37485, 37480, 37482, 37483, 37176, 37178, 37216, 37224, 37223, 37218, 37219 and 37321.  Motion carried.

In re: COMPLETE BOND RELEASE - KEARNEYSVILLE COMMUNITY BAPTIST CHURCH
 Upon recommendation from the Executive Director of Planning, Zoning & Engineering, motion by Hooper, second by Knode to approve the complete bond release for Kearneysville Community Baptist Church in the amount of $1,281.00.  Motion carried.

In re: JEFFERSON COUNTY EMERGENCY COMMUNICATIONS - REQUEST APPROVAL OF FEE SCHEDULE
 Jeff Polczynski appeared before the Commission to discuss written policies required for compliance to SB 435 and the fee schedule recommended by the E9-1-1 Advisory Board.  After discussion, motion by Hooper, second by Hockensmith to approve the Fee Schedule as following: Staff Time, $30.00 per hour, Photocopies, $1.00 per page an Tape requests, $1.00 per cassette.  Motion carried.

In re: APPROVAL OF EMPLOYMENT - VIRGINIA GUYNN - FULL-TIME PUBLIC SAFETY DISPATCHER 1
 Motion by Hockensmith, second by Knode to approve the employment of Virginia Guynn as a full-time Public Safety Dispatcher 1.  Motion carried. In re: UPDATE OF DOWNTOWN REVITALIZATION PLAN
 Randy Breeden, Councilman, City of Charles Town and Mayor Randolph Hilton appeared before the Commission to discuss and update the Downtown Revitalization Plan.  After discussion, no action was taken and the Commission agreed to have Bill Polk, Maintenance Director meet with the Revitalization Committee as needed.

In re: APPOINTMENTS TO THE JEFFERSON COUNTY DEVELOPMENT AUTHORITY
 The Commission agreed to hold over the appointments to the Jefferson County Development Authority until April 11, 2002.  Motion carried.

In re: G. E. WATKINS & ASSOCIATES - TELECOM REFUND AND COST REDUCTION
 The Commission discussed the Telecom refund and cost reduction and how it will benefit the Jefferson County Commission.  After discussion, the Commission agreed to take the matter under advisement.

In re: RELEASE OF F&M BANK SECURITIES - PLEDGE SECURITIES FOR BB&T
 The Commission discussed that on March 15, 2002 F&M Bank - West Virginia became a part of Branch Banking and Trust Company (BB&T).  After discussion, motion by Knode, second by Hockensmith to approve the following releases, securities and orders:
Motion carried.

                                                ENTER HERE

In re: VALIC DEFERRED COMPENSATION PLAN - ECONOMIC GROWTH AND TAX RELIEF AND RECONCILIATION ACT OF 2001 CHANGES
 The Commission discussed the retirement plan that was changed on January 1, 2002, due to enactment last year of the Economic Growth and Tax Relief Reconciliation Act of 2001.  The Commission also discussed the information received from VALIC.  Motion by Knode, second by Hockensmith to approve the Deferred Compensation Plan in which the County has two employees in the program now.  Motion carried.

In re: GEORGE B. STEBBINS, JR. - RAILROAD CROSSINGS
 The Commission received correspondence from George B. Stebbins, Jr. regarding the CSX crossing at Ridge Road (Rt. 16) in Shenandoah Junction.  After discussion, the Commission agreed to send correspondence to Jerry Gove, Division of Highways regarding this matter.
In re: REQUEST FOR LETTER OF SUPPORT - ANNUAL TOURISM SEMINAR
 The Commission discussed the request received from the Martinsburg-Berkeley County Convention and Visitors Bureau.  After discussion, motion by Hockensmith, second by Hooper to authorize the County Administrator to send a letter of support  to the Martinsburg-Berkeley County Convention and Visitors Bureau for the Annual Tourism Seminar which is a 2-day event on April 10-11, 2002 at the Holiday Inn in Martinsburg.  Motion carried.

In re: APPROVAL OF TRIP GUARD/TRANSPORTATION OFFICER - JOHN LANDIS
 Motion by Hockensmith, second by Hooper to approve the employment of John Landis as a Trip Guard/Transportation Officer.  Motion carried.

In re: SET TIME FOR FIDUCIARY REVIEW - APRIL 11, 2002
 The Commission agreed to set the time for the Fiduciary Review for April 11, 2002 at 11:00 a.m.

In re: APPROVAL OF TEMPORARY ABSENTEE VOTER EMPLOYMENT - EUNICE C. LLOYD
 Motion by Knode, second by Hockensmith to approve the temporary absentee voter employment of Eunice C. Lloyd effective April 11, 2002 through May 24, 2002.  Motion carried.

 The County Administrator discussed the correspondence received from Carl D. Schultz and Aggregate Industries regarding Millville Quarry.

 Roger Dailey commented on Bill 4331.

 Commissioner Hooper attended the meeting regarding the underground water study.

 Commissioner Knode attended the PSD meeting.

 Commissioner Knode attended the Workforce Investment Board meeting in Romney.

 Commissioner Knode discussed the Home Confinement meeting.

 The Commission received the following information:

 Thank you letter received from Sheriff Boober concerning the FY2003 Budget and work done by the maintenance staff.
Correspondence received from the State Tax Department concerning Appraisal Ratio Results.

 Correspondence received from the Office of the Attorney General concerning the Homeland Security Advisory System.

 Correspondence received from David I. Wiegand concerning the Planning Commission appointments.

 Correspondence received from Renny Travers Smith concerning the Planning Commission appointments.

 Reminder - 9th Annual 911 Public Safety Dispatcher Banquet on Thursday, April 18, 2002.

 Correspondence received from Carl D. Schultz, III concerning the Millville Quarry.

 Correspondence to Carl D. Schultz, III received from Aggregate Industries.

 Correspondence received from Aggregate Industries concerning citizen correspondence.

 Correspondence received from Jean M. Bray concerning a leash law.

 Correspondence received from Tina Creller concerning a leash law.

 Ribbon Cutting - Shear Power, Inc. on April 18, 2002 at 10:00 a.m.

 Notice received from the Chief Planner of a Subdivision Work Session on April 5, 2002.

 Ethics Reporter received for March 2002.

 Animal Control Report received fro March 2002.

 Oath of Office received from Anthony A. Winkle as a Special Deputy.

Upon rising, the Commission recessed until Thursday morning next beginning at 10:00 o'clock a.m.
 

  PRESIDENT
 

MARCH 28, 2002

REGULAR TERM:

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, March 28, 2002, beginning at 10:00 o'clock a.m.

PRESENT:  James K. Ruland, President;
   James G. Knode; Jane Tabb;
   Dean Hockensmith; Al Hooper; Commissioners

In re: DISPENSE WITH READING OF MINUTES
 Motion by Hooper, second by Hockensmith to dispense with the reading of the Minutes for the meeting held on Thursday, March 21, 2002, and to approve the Minutes as prepared.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Hockensmith, second by Tabb to approve the following Purchase Orders for the Week of March 25, 2002, totaling $6,049.46: 37425, 37120, 36849, 36848, 37457, 36900, 37494, 37262, 37264, 37263 and 37260.  Motion carried.

In re: NOTICE OF APPORTIONMENT OF JOINTLY OWNED MOTOR VEHICLES
 Upon presentation by the Assessor, motion by Knode, second by Hooper to approve a Notice of Apportionment of Jointly Owned Motor Vehicles filed by a certified copy of a final divorce order entered under provision of section fifteen, article two, chapter forty-eight of the West Virginia Code, in the amount of $390.12.  Motion carried.

NAME HUSBAND/WIFE ASSESSED VALUE TAXES DUE
Gerald M.  Cooper Husband $5,500 $152.18
Ruth A. Cooper Wife $8,600 $237.94
 

In re: LEONA RICHARDS - EASTERN PANHANDLE FREE CLINIC
 Leona Richards, Clinic Director for the Eastern Panhandle Free Clinic appeared before the Commission to discuss funding for the Eastern Panhandle Free Clinic.

In re: DARRELL PENWELL/JEFF POLCZYNSKI - ADDRESSING/MAPPING UPDATE
 Darrell Penwell and Jeff Polczynski appeared before the Commission to discuss addressing and mapping updates.
In re: JEFFERSON COUNTY EMERGENCY COMMUNICATIONS - REQUEST APPROVAL OF FEE SCHEDULE
 Jeff Polczynski appeared before the Commission to discuss written policies required for compliance to SB 435 and the fee schedule recommended by the E9-1-1 Advisory Board.  After discussion, the Commission agreed to review the matter.

In re: APPOINTMENTS TO THE JEFFERSON COUNTY PLANNING COMMISSION
 The Commission agreed to hold over the appointments to the Jefferson County Planning Commission until April 11, 2002.

In re: PLANNING COMMISSION INTERVIEWS
 The Commission interviewed the following applicants for the Jefferson County Planning Commission for four 3 year terms ending March 31, 2005:

 Scott Coyle - requesting reappointment
 Samuel J. Donley, Jr. - requesting reappointment
 Rosella Kern - requesting reappointment
 Renny T. Smith - requesting reappointment
 Roger Dailey - requesting appointment
 David I. Wiegand - requesting appointment
 Michael D. Austin - requesting appointment
 John D. Sims - requesting appointment
 William E. Lewandowski - requesting appointment

 The County Administrator reminded the Commission of the upcoming appointments to be made to the Jefferson County Development Authority.

 Commissioner Hockensmith attended the Power Audit at Bardane.

 Commissioner Hockensmith attended the Solid Waste Authority meeting.

 Commissioner Hockensmith attended the Planning Commission meeting.

 Commissioner Hockensmith met with Millville Quarry.

 Commissioner Hockensmith reported that the Assistant Coroner had called him regarding the new assistant coroner appointment.

 Commissioner Hooper attended the Project Impact organizational meeting.

 Commissioner Hooper attended the Mayor’s luncheon.
Commissioner Hooper met with John Riley, Frederick County Commissioner and discussed construction projects.

 Commissioner Hooper attended the Emergency Planning meeting.

 Commissioner Knode informed the Commission that he will be attending the Workforce Board meeting in Romney.

 Commissioner Knode informed the Commission that there will be a Behavioral Intervention meeting regarding Home Confinement in Berkeley County.

 Commissioner Tabb attended the Historic Landmarks Commission meeting.

 Commissioner Ruland attended the Convention Visitor’s Bureau meeting and he informed the Commission that there will be another meeting with the Convention Visitor’s Bureau today at noon.
 

 The Commission received the following information:
 Appointments to be made to the Development Authority on April 4, 2002 - Three 3-year terms ending April 5, 2005.
 Correspondence received from the Sheriff concerning a ““pool car”” system.
 Invitation received from William Roper, Ranson Chief of Police, to attend the grand opening of the new Ranson Police Department Law Enforcement Center on April 2, 2002.
 Correspondence received from the Division of Criminal Justice Service acknowledging receipt of the request for funds in the Juvenile Accountability Incentive Block Grant.
 Correspondence received from the Division of Criminal Justice Services acknowledging receipt of the request for funds in the Victims of Crime Act Assistance Program.
 Correspondence received from the West Virginia Infrastructure & Jobs Development Council concerning the Shepherdstown Water and Sewer.
 Correspondence received from the West Virginia Association of Counties concerning Senate Bill 211. Correspondence received from the State Emergency Response Commission concerning 2003 Hazardous Materials Emergency Planning Grants.
 Invitation received to attend a sneak preview of the Children First Child Development Center on April 10, 2002.
 Correspondence received from the Development Authority concerning the Comprehensive Plan Report.
 Correspondence received from the Extension Service concerning the Energy Express program.
 Notice received of the 9th Annual 911 Public Safety Dispatcher Banquet on Thursday, April 18, 2002.
 Notice received from the Potomac Headwaters RC&D Project Office of an Executive Committee Meeting on April 9, 2002, at 6:30 p.m.
 Community Bulletin received from Harpers Ferry National Historical Park.

 Upon rising, the Commission recessed until Thursday evening morning next beginning at 7:00 o'clock p.m.
 

  PRESIDENT

MARCH 21, 2002

REGULAR TERM:

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, March 21, 2002, beginning at 10:00 o'clock a.m.

PRESENT:  James K. Ruland, President;
   James G. Knode; Jane M. Tabb;
   Dean Hockensmith; Al Hooper; Commissioners

In re: DISPENSE WITH READING OF MINUTES
 Motion by Knode, second by Tabb to dispense with the reading of the Minutes for the meeting held on Thursday, March 14, 2002, and to approve the Minutes as prepared.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Hockensmith, second by Hooper to approve the following Purchase Orders for the Week of March 18, 2002, totaling $55,428.84: 37119, 37296, 37298, 37299, 37297, 36842, 36844, 36845, 36846, 36899, 37140, 37441, 37438, 37442,  and 37318.  Motion carried.

In re: FOCUS - REQUEST FOR FUNDS - JUVENILE JUSTICE DELINQUENCY PROGRAM
 The Commission discussed the request for funds from FOCUS for the Juvenile Justice Delinquency Program.  After discussion, motion by Hockensmith, second by Tabb to deny the request for funds.  Motion carried.

In re: APPROVAL OF POLL WORKERS FOR THE PRIMARY ELECTION
 Motion by Knode, second by Hockensmith to approve the Poll Workers for the Primary Election as submitted by the County Clerk.  Motion carried.

In re: APPROVAL OF APPOINTMENT OF ASSISTANT COUNTY CORONER - ELAINE IRENE ASHBAUGH
 Motion by Hooper, second by Tabb to approve the appointment of Elaine Irene Ashbaugh as Assistant County Coroner.  Motion carried.

In re: MAYOR’S LUNCHEON
 Commissioner Hooper agreed to attend the Mayor’s Luncheon on Tuesday, March 26, 2002, at the Charles Washington Inn.

In re: PETER CHAKMAKIAN - SUMMIT POINT RACEWAY BUILDING PERMIT FEES
 Peter Chakmakian appeared before the Commission on behalf of Summit Point Raceway to request a reduction in building permit fees to apply the former fee schedule which applies the Civil Engineering Fee rather than the Architectural Review Fee since it requires no inspection.  The Executive Director of Planning, Zoning and Engineering was present and commented on the matter.  After discussion, motion by Hooper, second by Hockensmith to reduce the building permit fees for Summit Point Raceway as requested.  Motion carried.

In re: JAY MASON - ALLEGHENY ENERGY
 Jay Mason appeared to introduce himself to the Commission as the manager for Local Government Affairs with Allegheny Energy.

In re: PROJECT IMPACT
 Barbara Miller, Project Impact Coordinator, appeared before the Commission to discuss and request approval on several matters.
 ? Jefferson County Project Impact Steering Committee Meeting
  Motion by Knode, second by Tabb to appoint Commissioner Hooper as the Commission’s representative to the Jefferson County Project Impact Steering Committee.  Motion carried.
 ? Proclamation - Spring Severe Weather Awareness Week
  The Commission agreed to approve the following proclamation for Spring Severe Weather Awareness Week:
 PROCLAMATION
 Spring Severe Weather Awareness Week
 March 24-30, 2002
WHEREAS, The County Commission of Jefferson County, joins with WV Governor Bob Wise and the National Weather Service to recognize that the citizens of Jefferson County are at risk from natural disasters such as flooding, thunderstorms and lightning, high winds, winter storms, tornados and fires,

WHEREAS, The County Commission of Jefferson County has supported efforts to become a DISASTER RESISTANT COMMUNITY,

WHEREAS, The County Commission of Jefferson County are PARTNERS of the Jefferson County Project Impact,

WHEREAS, The County Commission of Jefferson County recognizes that preparedness and community awareness activities may help to lessen the impact of the next natural disaster,

THEREFORE, Be It Resolved that The County Commission of Jefferson County do join Governor Wise and hereby PROCLAIM March 24-30, 2002 as Spring Severe Weather Awareness Week and Encourage all Businesses and Individuals to Participate in Activities to assure that they are prepared for the next disaster event.
Jefferson County Commission
/s/                                                   March 21, 2002
Signature  Date
 ? ERSI Grant - GIS Software & Training
  Motion by Knode, second by Hooper to approve the application for the ERSI Grant for GIS Software and Training.  Motion carried.
 ? Revised Budget & Narrative
  Motion by Knode, second by Tabb to approve the revised budget for Project Impact to be submitted to FEMA.  Motion carried.
 ? By-Laws
  Motion by Hockensmith, second by Tabb to approve the By-Law for Jefferson County Project Impact.  Motion carried.
 ? Potential Projects
  Barbara Miller also discussed Potential Project Impact Projects with the Commission.

In re: APPROVE LEVY ESTIMATE FOR FISCAL YEAR 2003
 Motion by Knode, second by Tabb to approve the Levy Estimate for Fiscal Year 2003, as presented.  Motion carried.

 The County Administrator reminded the Commission of the upcoming appointments to be made to the Planning Commission.

 The County Administrator informed the Commission of the 911 Public Safety Dispatcher Banquet on April 18, 2002.

 Fred Blackmer commented on the Property Safety Enforcement Agency and VLT.

 Commissioner Hooper reported on a meeting at the Harpers Ferry Job Corps concerning the wells at Sam Michaels Park and the Job Corp.

 Commissioner Knode reported on a meeting with representatives from the Convention and Visitor’s Bureau.

 Commissioner Tabb suggested setting up interviews for the applicants for the Planning Commission appointments.

 Commissioner Tabb reported on a Farmland Protection Board meeting

 Commissioner Tabb informed the Commission that the position for Extension Agent has been posted.

 Commissioner Tabb reported on the interviews for the Harpers Ferry Main Street Program.

 Commissioner Ruland reported on MSAG and street naming.

  The Commission received the following information:

 Appointments to be made to the Planning Commission on March 28, 2002.
 Annual Memorandum of Agreement Employment of Extension Personnel received.
 Notice received of the 9th Annual 911 Public Safety Dispatcher Banquet on Thursday, April 18, 2002, at 6:00 p.m.
 Correspondence received from the West Virginia Development Office concerning the 2002 Consolidated Action Plan Draft and Schedule of Public Hearings.
 Notice received of Harpers Ferry National Historical Park Boundary Amendment Public Meetings.
 Correspondence received from the Division of Criminal Justice Services acknowledging receipt of the request for funds in Enforcing the Underage Drinking Laws Grant.
 Meeting minutes received from the Harpers Ferry/Bolivar Public Service District.
 Oath of Office received from Ronald E. Kern as a Special Deputy.
 Animal Control report received for February 2002.
 Upon rising, the Commission recessed until Thursday morning next beginning at 10:00 o'clock a.m.
 

  PRESIDENT
MARCH 14, 2002

REGULAR TERM:

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, March 14, 2002, beginning at 10:00 o'clock a.m.

PRESENT:  James K. Ruland, President;
   James G. Knode; Jane Tabb;
   Dean Hockensmith; Al Hooper; Commissioners

In re: DISPENSE WITH READING OF MINUTES
 Motion by Hockensmith, second by Hooper to dispense with the reading of the Minutes for the meeting held on Thursday, March 7, 2002, and to approve the Minutes as prepared.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Knode, second by Tabb to approve the following Purchase Orders for the Week of March 11, 2002, totaling $4,490.54: 37077, 37295, 37349, 36840, 36841 and 37436.  Motion carried.

In re: MAINTENANCE PROJECT REQUESTS
 William Polk, Maintenance Director appeared before the Commission to discuss maintenance project requests.  Motion by Hooper, second by Knode to approve the purchase of 7 insulated glass windows in the amount of $883.00 for the Bardane Facility.  Motion carried.  Motion by Hockensmith, second by Tabb to approve the lighting for the parking lot at the Bardane Facility in the amount of $18,200.00.  Motion carried.  Motion by Hockensmith, second by Tabb to table the decision to purchase the installation of a burglar and fire alarm system for the Animal Control Facility for further review.  Motion carried.  Motion by Tabb, second by Knode to approve the purchase of 22 insulated pet doors for the Animal Control Facility in the amount of $3,500.70.  Motion carried.

In re: NOTICE OF APPORTIONMENT OF JOINTLY OWNED MOTOR VEHICLES
 Upon presentation by the Assessor, motion by Hockensmith, second by Tabb to approve a Notice of Apportionment of Jointly Owned Motor Vehicles filed by a certified copy of a final divorce order entered under provision of section fifteen, article two, chapter forty-eight of the West Virginia Code, in the amount of $118.22.  Motion carried.
NAME HUSBAND/WIFE ASSESSED VALUE TAXES DUE
Craig E. Wright Husband $3,400 82.88
Cindy A. Wright Wife $700 17.06
Cindy A. Wright Wife $1,500 18.28
 

In re: NOTICE OF APPORTIONMENT OF JOINTLY OWNED MOTOR VEHICLES
 Upon presentation by the Assessor, motion by Tabb, second by Knode to approve a Notice of Apportionment of Jointly Owned Motor Vehicles filed by a certified copy of a final divorce order entered under provision of section fifteen, article two, chapter forty-eight of the West Virginia Code, in the amount of $207.20.  Motion carried.

NAME HUSBAND/WIFE ASSESSED VALUE TAXES DUE
John D. Burdette, Jr. Husband $7,300 177.94
Vickie Burdette Wife $1,200 29.26
 

In re: NOTICE OF APPORTIONMENT OF JOINTLY OWNED MOTOR VEHICLES
 Upon presentation by the Assessor, motion by Hooper, second by Hockensmith to approve a Notice of Apportionment of Jointly Owned Motor Vehicles filed by a certified copy of a final divorce order entered under provision of section fifteen, article two, chapter forty-eight of the West Virginia Code, in the amount of $270.58.  Motion carried.

NAME HUSBAND/WIFE ASSESSED VALUE TAXES DUE
John J. Quinn III Husband $1,000 24.38
John J. Quinn III Husband $3,000 85.32
Karen Quinn Wife $6,600 160.88
 

In re: PARTIAL BOND RELEASE - DAN RYAN BUILDERS - LOCUST HILL
 Upon recommendation from the Executive Director of Planning, Zoning & Engineering, motion by Hockensmith, second by Knode to approve the partial bond release for Dan Ryan Builders - Locust Hill Lots 96-97 and Lots 124-126 in the amount of $33,924.00 with the county to retain $5,693.00.  Motion carried.

In re: JEFF POLCZYNSKI - ADDRESSING UPDATE
 Jeff Polczynski appeared before the Commission to discuss E-911 addressing.
In re: REQUEST FOR COUNTY CLERK TO HIRE CLERK FOR ELECTION
 Motion by Tabb, second by Hockensmith to approve the request from the County Clerk to hire a clerk for the Election.  Motion carried.
In re: SET MEDICAL EMERGENCY ABSENTEE VOTING PARAMETERS
 Motion by Knode, second by Hooper to approve the following policy as presented: Motion carried.

WHEREAS, West Virginia Code § 3-3-5c authorizes County Commissions in West Virginia to adopt a policy extending emergency absentee voting procedures in their county: and

WHEREAS, it is the opinion of this Commission that the adoption of such policy would benefit the citizens of Jefferson County:

 THE FOLLOWING POLICY IS HEREBY ADOPTED BY THIS COMMISSION:

 A person qualified to vote an absentee voter’s ballot as defined by West Virginia Code § 3-3-1 and who is confined or expects to be confined on the day of the Primary Election in 2002:

 Hospitals within Berkeley County, West Virginia and Frederick County,  Virginia and Nursing homes within Jefferson County, West Virginia.

 The County Commission of Jefferson County adopted the extended emergency absentee policy on Thursday, February 7, 2002 and was further discussed and amended this 14th day of March, 2002.

/s/James G. Knode

/s/James K. Ruland

/s/Jane Tabb

/s/Dean Hockensmith

/s/Al Hooper
COUNTY COMMISSION OF JEFFERSON COUNTY
JEFFERSON COUNTY, WEST VIRGINIA

In re: FOCUS - REQUEST FOR FUNDS - JUVENILE JUSTICE DELINQUENCY PROGRAM
 Motion by Hooper, second by Tabb to table the decision for the request received from FOCUS for funds for the Juvenile Justice Delinquency Program and to have someone from FOCUS appear with more information.  Motion carried.

In re: APPROVAL OF PROCLAMATION - SEXUAL ASSAULT AWARENESS MONTH
 Motion by Hockensmith, second by Knode to approve the following Proclamation and to authorize the President of the Commission to affix his signature to the Proclamation.  Motion carried. Motion by Hockensmith, second by Knode to deny the request to hang a wreath for the Sexual Assault Awareness month.  Motion carried.

PROCLAMATION

WHEREAS, sexual violence against the citizens of Jefferson County continues, and

WHEREAS, sexual violence affects every person in Jefferson County as a victim/survivor, or as a family member, domestic partner, friend, co-worker or neighbor of a victim/survivor; and

WHEREAS, to prevent the future violation of our citizens, it is critical to foster greater public awareness of the causes and effects of sexual violence, and to address this problem on every civic level; and

WHEREAS, Jefferson County recognizes the importance of designating a time devoted to increasing the general public’s awareness of sexual violence, celebrating the courage of victims/survivors; and

WHEREAS, West Virginia sexual assault programs, other professional and supporters have joined together as the West Virginia Foundation for Rape Information and Services (WVFRIS) to support each other in their work and to provide the State of West Virginia and its citizens with a central source of information on sexual assault; and

WHEREAS, the Shenandoah Women’s Center volunteers and staff promote sexual assault prevention by offering education services in Jefferson County throughout the year; and

WHEREAS, The Shenandoah Women’s Center requests public support and assistance as it continues to work toward a society where all women, children and men can live in peace, free from violence and exploitation;

NOW, THEREFORE, The Jefferson County Commission does hereby proclaim April 1 through April 30, 2002
Sexual Assault Awareness Month

in Jefferson County, and we commend this observance to all citizens.
 

PRESIDENT
JEFFERSON COUNTY COMMISSION

In re: APPROVAL OF PART-TIME TEMPORARY EMPLOYMENT - CHRISTINE MOORE - TAX OFFICE
 Motion by Hooper, second by Hockensmith to approve the employment of Christine Moore as a part-time temporary employee in the Tax Office.  Motion carried.

In re: FRED BLACKMER - MILLVILLE QUARRY WATER INFILTRATION
 Fred Blackmer appeared before the Commission to discuss the Millville Quarry Water Infiltration.  After discussion, the Commission agreed to send correspondence to Millville Quarry asking for an update.

In re: EXECUTIVE SESSION - CONTRACTUAL MATTER
 Motion by Knode, second by Hooper to enter into Executive Session to discuss contractual matters with Victoria Drumheller.  Motion carried.
 Motion by Knode, second by Hockensmith to adjourn from Executive Session and to return to Regular Session.  Motion carried.  No action was taken during Executive Session.

 Commissioner Hockensmith attended the Planning Commission meeting.

 Commissioner Knode reported on the Home Confinement meeting.

 Commissioner Knode reported on the Combined Utilities meeting.

 Commissioner Knode reported on the Workforce Investment Board meeting.

 Commissioner Tabb informed the Commission that she will be attending the Tri-County 4-H dinner for the 100 year anniversary for 4-H.

 Commissioner Ruland reported on legislative issues.

 The Commission received the following information:

 Correspondence received from Ed Smith commending the dispatchers during their performance during a call at Jefferson High School.
Notice received from the Chief Planner of a Subdivision Work Session on March 15, 2002.
 Monthly Project Expenditures Report received from the Eastern Panhandle Transit Authority.

 Upon rising, the Commission recessed until Thursday morning next beginning at 10:00 o'clock a.m.
 

  PRESIDENT

MARCH 7, 2002

REGULAR TERM:

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, March 7, 2002, beginning at 7:00 o'clock p.m.

PRESENT:  James K. Ruland, President;
   James G. Knode; Jane M. Tabb;
   Dean Hockensmith; Al Hooper; Commissioners

In re: DISPENSE WITH READING OF MINUTES
 Motion by Hockensmith, second by Knode to dispense with the reading of the Minutes for the meeting held on Thursday, February 28, 2002, and to approve the Minutes as prepared.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Hooper, second by Tabb to approve the following Purchase Orders for the Week of March 4, 2002, totaling $31,611.50: 37165, 36898, 37346, 37443, 37394, 37330, 37428, 37324, 37136, 37254, 37257, 37174, and 37134.  Motion carried.

In re: COMPLETE BOND RELEASE - SEVEN SEAS CONVENIENCE STORE
 Upon recommendation from the Executive Director of Planning, Zoning & Engineering, motion by Hockensmith, second by Hooper to approve the complete release of an Escrow Agreement for the Seven Seas Convenience Store in the amount of $1,003.  Motion carried.

In re: IMPACT FEE STUDY PROPOSAL - TISCHLER AND ASSOCIATES
 The Commission discussed the Impact Fee Study Proposal from Tischler and Associates.  The Executive Director of Planning, Zoning & Engineering was present and commented on the matter.  After discussion, motion by Tabb, second by Hooper to fund the Impact Fee Study Proposal from Tischler and Associates and to enter into negotiations to determine the exact parameters of the Study.  Motion by Knode, second by Hockensmith to table the motion.  Motion failed by a 2-3 vote.  Commissioners Hooper, Ruland and Tabb voted no.  The Commission then voted on the original motion.  Motion passed by a 3-2 vote.  Commissioners Knode and Hockensmith voted no.  Motion by Tabb, second by Hooper to have the Executive Director of Planning, Zoning & Engineering complete the consultation necessary to have the legal question and parameters answered for Impact Fees and to contact Frederick County, Maryland to research the matter and to also discuss the matter with the Jefferson County School Board.  Motion carried.

In re: HISTORIC LANDMARKS COMMISSION - BUDGET REQUEST
 Bill Theriault, from the Historic Landmarks Commission, appeared before the Commission to request funds from the FY2003 budget.  The Commission agreed to consider the request during their budget deliberations.

In re: JANET STINE/BOB GRUBER - EASTERN PANHANDLE SOIL CONSERVATION DISTRICT
 Janet Stine and Bob Gruber, from the Eastern Panhandle Soil Conservation District, appeared before the Commission to request funds from the FY2003 budget.  The Commission agreed to consider the request during their budget deliberations.

In re: DAWN HATZER - HARPERS FERRY MAIN STREET
 Dawn Hatzer, from the Harpers Ferry Main Street Program, appeared before the Commission to request that one or two Commissioners participate in the interview process with several representatives from Main Street on March 20, 2002.  The Commission agreed to try to participate in the interview process if it didn’t interfere with their budget meetings.

In re: DEBRA YOUNG - VOCA GRANT
 Debra Young, Victim Advocate, appeared before the Commission to request approval for the 2002 VOCA Grant proposal for the Victims Assistance Program.  After discussion, motion by Knode, second by Tabb to approve the 2002 VOCA Grant proposal.  Motion carried.

In re: MAYOR RANDOLPH HILTON - CHARLES TOWN REVITALIZATION PROJECT
 Mayor Randolph Hilton, from the City of Charles Town, appeared before the Commission to discuss the Charles Town Revitalization Project.  Mayor Hilton requested that the Commission appoint a liaison from the County to help with the project.  The Commission agreed to take the matter under advisement.

In re: APPOINTMENT TO THE HISTORIC LANDMARKS COMMISSION
 After discussion and comments from Bill Theriault, nomination by Hooper to appoint P. Douglas Perks to a 3 year term ending March 6, 2005.
 Nomination by Ruland to reappoint Thomas McGarry to a 3 year term ending March 6, 2005.
 By a 4-1 vote.  P. Douglas Perks was appointed to the Historic Landmarks Commission for a 3 year term ending March 6, 2005.

In re: FLOOD MITIGATION PROPERTY TRANSFER
 Motion by Hockensmith, second by Tabb to approve the Flood Mitigation Property Transfer of the Edward Bark property in Shannondale to the Jefferson County Commission.  Motion carried.

In re: APPROVAL OF GRANT APPLICATIONS
 Motion by Knode, second by Tabb to approve the Grant Applications for the Enforcing Underage Drinking Program Grant and for the Juvenile Accountability Incentive Block Grant.  Motion carried.

 Joe Coakley inquired about the legislation page on the County Commissioners’ Association’s website.

 Commissioner Hooper reported on a Board of Health meeting.

 Commissioner Knode reported on Public Service District meeting.

 Commissioner Tabb reported on a Farmland Protection Board meeting and a Extension Committee meeting.

 Commissioner Ruland reported on legislative issues.
 The Commission received the following information:

 Acceptance of Bond for Hay-Wood Acres Subdivision in the amount of $58,629.
 Certificate of Valuation received.
 Assessed values for calculating reduced levy rates received.
 Correspondence received from the Secretary of State concerning Senate Bill 196.
 Audit Report of the Jefferson County Magistrate Court received for the period ended December 31, 2000.
 Correspondence received from Louis B. Athey and Ann M. Cross concerning Spruce Hill Community Impact Statement.
 Notice received from the Eastern Panhandle Entrepreneurs Forum of their next meeting on March 12, 2002.
 Community Bulletin received from Harpers Ferry National Historical Park for March 2002.
 Animal Control Report received for the month of February 2002.

 Upon rising, the Commission recessed until Thursday morning next beginning at 10:00 o'clock a.m.

  PRESIDENT

FEBRUARY 21, 2002

REGULAR TERM:

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, February 21, 2002, beginning at 10:00 o'clock a.m.

PRESENT:  James K. Ruland, President;
   James G. Knode; Jane M. Tabb;
   Dean Hockensmith; Al Hooper; Commissioners

In re: DISPENSE WITH READING OF MINUTES
 Motion by Knode, second by Tabb to dispense with the reading of the Minutes for the Special Session held on Wednesday, February 13, 2002 and for the meeting held on Thursday, February 14, 2002, and to approve the Minutes as prepared.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Hockensmith, second by Hooper to approve the following Purchase Orders for the Week of February 19, 2002, totaling $85,112.95: 37074, 36982, 36895, 36837, 37154, 37338, 37339, 37388, 37345, 37335, 36914, 37255, 37171, 37170, 37211, 37212, 37210, 37206, 37207, 37205, 37203, 37050, 37215, 37214, and 37188.  Motion carried.

In re: COUNTY PROPERTIES - FORMERLY USED DEFENSE SITES - BUNKERS
 Motion by Tabb, second by Hooper to send correspondence to request that the bunkers located on property owned by the Commission by included in the Formerly Used Defense Sites Program.  Motion carried.

In re: BUILDING NAME - OLD IRON RAIL
 Motion by Knode, second by Hooper to rename the Old Iron Rail Building to The Hunter House.  Motion carried.

In re: FILE CLOSURE - DAN RYAN BUILDERS - LOCUST HILL SUBDIVISION
 The Director of Planning, Zoning & Engineering presented a file closure for Dan Ryan Builders for the Locust Hill Subdivision.  George Hamilton, from Dan Ryan Builders, was present and commented on the matter.  After discussion, motion by Knode, second by Hockensmith to delay the decision on the file closure for one week in order to receive the inspection report.  Motion carried.

In re: FILE CLOSURE - DAN RYAN BUILDERS - GAP VIEW SUBDIVISION
 The Director of Planning, Zoning & Engineering presented a file closure for Dan Ryan Builders for the Gap View Subdivision.  George Hamilton, from Dan Ryan Builders, was present and commented on the matter.  After discussion, motion by Hooper, second by Hockensmith to extend the bond for 4 months for Dan Ryan Builders for the Gap View Subdivision.  Motion carried.

In re: FILE CLOSURE - PNGI CHARLES TOWN GAMING
 The Director of Planning, Zoning & Engineering presented a file closure for PNGI - Charles Town Gaming.  After discussion, motion by Hooper, second by Hockensmith to extend the bond for PNGI Charles Town Gaming for 60 days.  Motion carried.

In re: PERMISSION FOR RIGHT-OF-WAY - ALLEGHENY POWER
 Scott Coyle, from the City of Charles Town, appeared before the Commission to request that the Commission give Allegheny Power permission for a right-of-way onto County property.  After discussion, motion by Hockensmith, second by Hooper to give Allegheny Power permission for a right-of-way onto County property.  Motion carried.

In re: RACE TRACK CHAPLAINCY
 Gerald Dorsey and Rick Mann, from the Race Track Chaplaincy, appeared before the Commission to request funding from the Fiscal Year 2003 budget.  The Commission agreed to take the matter under advisement during their budget deliberations.

In re: JEFFERSON COUNTY BOYS AND GIRLS CLUB
 Stacie Rohn, from the Jefferson County Boys and Girls Club, appeared before the Commission to request funding from the Fiscal Year 2003 budget.  The Commission agreed to take the matter under advisement during their budget deliberations.  Gary Chicchirichi was present and commented on the matter.

In re: GREG LANCE - PLACEMENT OF DMV IN JEFFERSON COUNTY
 Greg Lance appeared before the Commission to request the Commission’s support in having a DMV placed in Jefferson County.  After discussion, the Commission agreed to take the matter under advisement.

In re: WEST VIRGINIA WATCH
 The Commission appointed Darrell Penwell to act as the Coordinator for the West Virginia Watch program.  Mr. Penwell was present and accepted the appointment.

In re: E-911 ADVISORY BOARD RECOMMENDATION
 Jeff Polczynski appeared before the Commission to present recommendations from the E-911 Advisory Board.  After discussion, motion by Knode, second by Hooper to approve the recommendation from the E-911 Advisory Board for $8,500 for MSAG Data Consultants, Inc. to create a Master Street Address Guide and $20,000 for resources to assist in gathering information.  Motion carried.
 Motion by Knode, second by Tabb to approve the recommendation from the E-911 Advisory Board to contract the services of Concepts to Operations, Inc. for a public safety systems consultant.  Motion carried.

In re: SPECIAL DEPUTY  - RONALD E. KERNS
 Motion by Hockensmith, second by Hooper to approve the Special Deputy status for Ronald E. Kerns.  Motion carried.
 The Commission also discussed the resignation of Ronald E. Kerns from the Jefferson County Sheriff’s Department.

In re: ELECTRONIC SPECIALTY COMPANY - QUOTE FOR ID BADGE IMAGING FOR SECURE PERFECT
 Motion by Hockensmith, second by Tabb to approve the quote from Electronic Specialty Company for ID Badge Imaging for Secure Perfect.  Motion carried.

In re: CONTRACT BETWEEN RAINBOW CLEANING SERVICES AND THE JEFFERSON COUNTY COMMISSION
 Motion by Hooper, second by Tabb to approve the contract between Rainbow Cleaning Services and the Jefferson County Commission for cleaning services for the Judicial Building and the Mason Building.  Motion carried.

In re: POLL WORKER COMPENSATION
 Motion by Hooper, second by Tabb to set the compensation rate for Poll Workers to $100 per day.  Motion carried.

In re: POLL WORKER NOMINATIONS & EMERGENCY BALLOT COMMISSIONER
 Motion by Hockensmith, second by Tabb to approve the number of poll worker nominations and emergency ballot commissioners.  Motion carried.

 Commissioner Hockensmith reported on an Ambulance Authority Meeting.

 Commissioner Hooper reported on a meeting with the architect for the South Jefferson Library.

 Commissioner Hooper reported on a Parks and Recreation Commission meeting.

 Commissioner Knode reported on a Home Confinement Meeting.

 Commissioner Knode reported on a Region 9 Executive Committee Meeting.

 Commissioner Tabb reported on a Development Authority Meeting.

 Commissioner Ruland reported on Legislative issues.

  The Commission received the following information:

 Correspondence received from the Division of Highways regarding FHWA Grant Applications.
 Correspondence received from Page Jackson Elementary School regarding National School Breakfast Week March 4th - 8th, 2002.
 Correspondence received from Sheriff Boober regarding the resignation of Ronald E. Kerns.
 Correspondence received from Vivian Parsons regarding Regular meeting of the WV Regional Jail and Correctional Facility Authority held on Monday, February 25, 2002 at 1:30 p.m.
 Correspondence received from Dr. Robert Dilger, Director, WVU Institute for Public Affairs.
 Correspondence received from the WVACo regarding cutting public land payments to counties.
 Correspondence received from Elizabeth Frater Allen regarding demolition of the Old County Jail.
 Minutes received from the Harpers Ferry/Bolivar Public Service District.
 Check received from Adelphia representing 5% franchise fees.
 Correspondence received from the State Credit Union.
 Upon rising, the Commission recessed until Thursday morning next beginning at 10:00 o'clock a.m.
 

  PRESIDENT
 

FEBRUARY 14, 2002

REGULAR TERM:

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, February 14, 2002, beginning at 10:00 o'clock a.m.

PRESENT:  James K. Ruland, President;
   James G. Knode; Jane Tabb;
   Dean Hockensmith; Al Hooper; Commissioners

In re: DISPENSE WITH READING OF MINUTES
 Motion by Hockensmith, second by Tabb to dispense with the reading of the Minutes for the meeting held on Thursday, February 7, 2002, and to approve the Minutes as prepared.  Motion carried.
 Motion by Hockensmith, second by Knode to dispense with the reading of the Board of Review and Equalization Minutes for the meetings held on Wednesday, February 6, 2002 and Thursday, February 7, 2002, and to approve the Minutes as amended.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Knode, second by Hooper to approve the following Purchase Orders for the Week of February 11, 2002, totaling $9,344.69.  Motion carried.  Motion by Knode, second by Hockensmith to table the decision for approval of Purchase Orders.  Motion carried.  Motion by Hockensmith, second by Tabb to approve the following Purchase Orders totaling $9,344.69: 36836, 37235, 37148, 37094, 37328, 36793, 37251, 37253 and 37252.  Motion carried.

In re: PERMISSION FOR RIGHT-OF-WAY - ALLEGHENY POWER
 The Commission agreed to take no action regarding the permission for Right-of-Way with Allegheny Power and to place the matter on the agenda as old business next week.

In re: DARRELL PENWELL/JEFF POLCZYNSKI - ADDRESSING/MAPPING UPDATE
 Darrell Penwell and Jeff Polczynski appeared before the Commission to discuss addressing and mapping updates.

In re: ROGER BOYER - POTOMAC HEADWATERS RC&D
 Roger Boyer and Marian Buckner appeared before the Commission to make the yearly presentation and request funds for the Potomac Headwaters RC&D.
In re: LIBRARIES - REQUEST FOR FUNDS
 Susan Koenig appeared before the Commission to request funds for FY2003 for Jefferson County’s public libraries.  After discussion, no action was taken and the Commission agreed to discuss the request during budget session.  For the record, Sharon Albert and Nancy Manuel made comments regarding the libraries and funding.

 Commissioner Knode informed the Commission that he would be attending the Workforce Investment Board Meeting.

 Commissioner Knode informed the Commission that there would be a meeting with Berkeley and Morgan County regarding Home Confinement next week.

 Commissioner Tabb discussed the legislation regarding transfer tax.

 Commissioner Tabb attended the Agricultural Task Force meeting.

 Commissioner Ruland discussed current legislation.

 Fred Blackmer commented on TDR.

 The Commission received the following information:

 Acceptance of bond for Abelow Farms Subdivision in the amount of $179,600.

 Correspondence received from the Eastern Panhandle Free Clinic concerning a site visit for the Robert Wood Johnson Foundation’s Local Initiative Funding Partners Program on February 26, 2002.

 Correspondence received from The Charles Town Historic Landmarks Commission concerning notification of inclusion in the Historic Overlay District.

 Thank you letter received from Independent Fire Co., Inc. for funding.

 Information received from the County Commissioners’ Association concerning legislation.

 Community Bulletin received from the Harpers Ferry National Historic Park.

 Invitation received to attend a 2-day GIS for the Community Planning Workshop at Shepherd College on March 2-3, 2002.
Monthly Project Expenditures Report received from the Eastern Panhandle Transit Authority.

 Upon rising, the Commission recessed until Thursday morning next beginning at 10:00 o'clock a.m.
 

  PRESIDENT

February 7, 2002

REGULAR TERM:,

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, February 7, 2002, beginning at 7:00 o'clock p.m.

PRESENT:  James K. Ruland, President;
   James G. Knode; Jane M. Tabb;
   Dean Hockensmith; Al Hooper; Commissioners

In re: DISPENSE WITH READING OF MINUTES
 Motion by Knode, second by Hockensmith to dispense with the reading of the Minutes for the meeting held on Thursday, January 31, 2002, and to approve the Minutes as prepared.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Tabb, second by Knode to approve the following Purchase Orders for the Week of February 4, 2002, totaling $9,007.74: 37118, 37285, 37288, 36976, 36978, 36979, 37164, 37245, 37246, 37106, 37248, 37249, 36925, and 37049.  Motion carried.

In re: 4-H EXTENSION AGENT
 The Commission discussed the need for a 4-H Extension Agent to take Jim Staley’s place.  Craig Yohn, Judy Matlick, Pete Walker and D. L. Morgan were present and commented on the matter.  After discussion, motion by Hooper, second by Knode to send a letter to the Director for Cooperative Extension Service expressing the Commission’s interest in a 4-H Extension Agent, but would like information concerning the West Virginia University Extension Budget and the criteria and considerations that were used in determining Jefferson County’s need for staffing.  Motion carried.

In re: CAL FLEMING - JEFFERSON COUNTY PUBLIC SERVICE DISTRICT
 Cal Fleming, from the Jefferson County Public Service District, appeared before the Commission to present the Public Service District’s Audit.

In re: GENERAL FUND BUDGET REVISION
 Motion by Tabb, second by Hockensmith to adopt a resolution to revise the Fiscal Year 2002 General County Fund.  Motion carried.

 RESOLUTION

 At a regular session of the Jefferson County Commission, held on the 7th day of February, 2002, the following Order was made and entered:

 SUBJECT: The revision of the Levy Estimate (Budget) for the County of Jefferson.  The following resolution was offered.

 RESOLVED: That subject to approval of the State Auditor as ex officio chief inspector of public offices, the Jefferson County Commission does hereby direct that the budget be revised prior to the expenditure or obligation of funds for which no appropriation or insufficient appropriation currently exists, as shown on budget revision number 2, a copy of which is entered as part of this record.

 The adoption of the foregoing Resolution having been moved by Tabb, and duly seconded by Hockensmith, the vote was as follows:

 Jane Tabb yes
 Al Hooper yes
 James K. Ruland yes
 Dean Hockensmith yes
 James G. Knode yes

 Whereupon, Commissioner Ruland declared said Resolution duly adopted, and it is therefore ADJUDGED and ORDERED that said Resolution be, and the same is, hereby adopted as so stated above, and James K. Ruland, President of the Jefferson County Commission, is authorized to affix his signature to the attached “Request for Revision to Approved Budget” to be sent to the State Auditor for approval.
 

  James K. Ruland, President
  Jefferson County Commission

In re: APPROVAL OF TRIP GUARDS
 Motion by Tabb, second by Hockensmith to approve the trip guards, as presented by the Sheriff.  Motion carried.

In re: MEDICAL EMERGENCY ABSENTEE VOTING POLICY
 Motion by Knode, second by Hockensmith to adopt the Medical Emergency Absentee Voting Policy to extend emergency absentee voting procedures to hospitals or other duly licensed health care facilities within an adjacent county or within 35 miles of the county seat; or nursing homes within the county, in accordance with West Virginia Code §3-4A-4.  Motion carried.

 Commissioner Ruland reminded the Commission of the Special Session on Wednesday, February 13, 2002, at 10:00 a.m.

 Commissioner Hooper reported on a Board of Health Meeting.

 Commissioner Knode informed the Commission that he would be attending an Ambulance Authority meeting with Commissioner Hockensmith on February 20, 2002.

 Commissioner Knode reported on the Jefferson County Public Service District meeting.

 Commissioner Tabb reported on meetings in Charleston.

 Commissioner Ruland reported on meetings in Charleston.

 The Commission received the following information:

 Notice of Special Session to Approve and Enter Order Changing Precinct Boundaries - Wednesday, February 13, 2002, at 10:00 a.m.

 Reminder - Courthouse is Closed Tuesday, February 12, 2002 - Lincoln’s Birthday.

 Jefferson County Public Service District Minutes received for 2001.

 Acceptance of Bond for Shared Towers LLC/TEL Farms Tower in the amount of $4,815.

 Invitation received from Governor Bob Wise to attend the 17th Annual Governor’s Conference on Environmental Education and Litter Control on March 17-19, 2002, at Pipestem Resort State Park.

 Correspondence received from David M. Hammer concerning the Jefferson County Planning Commission.

 Correspondence received from Jeffrey Polczynski concerning EMD Compliance to Protocol.

 Notice received from the Chief Planner of a Subdivision Work Session on Friday, February 15, 2002.

 Upon rising, the Commission recessed until Thursday morning next beginning at 10:00 o'clock a.m.
 

  PRESIDENT

JANUARY 31, 2002
 

REGULAR TERM:

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, January 31, 2002, beginning at 10:00 o'clock a.m.

PRESENT:  James K. Ruland, President;
   James G. Knode; Jane M. Tabb;
   Dean Hockensmith; Al Hooper; Commissioners

In re: DISPENSE WITH READING OF MINUTES
 Motion by Knode, second by Hockensmith to dispense with the reading of the Minutes for the meeting held on Thursday, January 24, 2002, and to approve the Minutes as prepared.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Hooper, second by Tabb to approve the following Purchase Orders for the Week of January 28, 2002, totaling $6,355.00: 37073, 36975, 36834, 36880, 36796, 37250, 37156, 36997, 37244, 36919, 36917, 36922, 36924, and 36798.  Motion carried.

In re: APPROVAL OF EMPLOYMENT - ADRIENNE CLARK - 911 TELECOMMUNICATOR
 Motion by Hockensmith, second by Hooper to approve the employment of Adrienne Clark as a 911 Telecommunicator.  Motion carried.

In re: ACCIDENT RECONSTRUCTIONIST TRAINING REQUEST
 Motion by Tabb, second by Hockensmith to approve the request from the Prosecuting Attorney for Senior Trooper G.S. Petkso, of the State Police, to attend accident reconstruction training with the Commission to pay the training cost in the amount of $725 and for the Commission to send a letter to the State Police and the Governor expressing the Commission’s concerns about paying the training fee instead of the State Police.  Motion passed by a 3-2 vote.  Commissioners Knode and Hooper voted no.

In re: DIANA SMALLMAN - BOND EXTENSION FEE WAIVER REQUEST - KEARNEYSVILLE COMMUNITY BAPTIST CHURCH
 Diana Smallman, from Kearneysville Community Baptist Church, appeared before the Commission to request a Bond Extension Fee Waiver.  The Executive Director of Planning, Zoning & Engineering was present and commented on the matter.  After discussion, motion by Hockensmith, second by Hooper to approve the Bond Extension Fee Waiver for the Kearneysville Community Baptist Church.  Motion carried.

In re: JEFF POLCZYNSKI - ADDRESSING/MAPPING & STREET NAMING UPDATE
 Jeff Polczynski appeared before the Commission to give an update on street naming and addressing/mapping for E-911.

In re: FOCUS - GRANTS
 Jill Markle, from FOCUS, appeared before the Commission to request that the Commission act as fiscal agent for the Juvenile Accountability Incentive Block Grant and the Enforcing Underage Drinking Grant.  After discussion, motion by Hockensmith, second by Knode to approve for FOCUS to apply for the Juvenile Accountability Incentive Block Grant and the Enforcing Underage Drinking Grant.  Motion carried.

In re: REQUEST FOR JANET COLLIER TO WORK IN THE COUNTY CLERK’S OFFICE
 Upon request from the County Clerk, motion by Tabb, second by Hooper to approve for Janet Collier to work in the County Clerk’s Office to help the Voter Registration Office and to help with work for the election.  Motion carried.

In re: REQUEST FOR APPROVAL OF SPECIAL DEPUTIES
 Upon request from Sheriff Boober, motion by Hockensmith, second Hooper to approve the list of Special Deputies from Berkeley County.  Motion carried.

In re: APPROVAL OF EMPLOYMENT - DENNIS JENKINS
 Motion by Knode, second by Tabb to approve the employment of Dennis Jenkins as a Maintenance Worker.  Motion
carried.

In re: JANE PETERS - LEGISLATIVE UPDATES
 Jane Peters appeared before the Commission to discuss legislative issues concerning the Development Authority.

 The County Administrator reminded the Commission of upcoming Board of Review and Equalization Hearings.

 Commissioner Tabb reported on the Extension Executive Committee Meeting.

 Commissioner Ruland discussed legislative issues.

 The Commission received the following information:

 Reminder - Board of Review & Equalization on Wednesday, February 6, 2002, at 10:00 a.m.
 Correspondence received from the State Tax Department concerning Administrative Notices.

 Service and Expenses Report received from the Jefferson County Ambulance Authority.

 Information received from the County Commissioners’ Association concerning Hotel/Motel Tax.

 Correspondence received concerning the Statewide Addressing and Mapping Board.

 Newsletter for Sewer Customers received from the Jefferson County Public Service District.

 NACo 2002 Legislative Conference Steering Committees Schedule received.

 Correspondence received from the Office of the State Auditor concerning in-service training programs.

 Correspondence received from the Division of Culture and History concerning Historic Preservation Development Grants.

 Notice received from the Eastern Panhandle Entrepreneurs Forum of their next meeting on Thursday, February 7, 2002.

 Notice received from the Chief Planner of a Subdivision Work Session on Friday, February 1, 2002.

 Upon rising, the Commission recessed until Thursday evening next beginning at 7:00 o'clock p.m.
 

  PRESIDENT
 

JANUARY 24, 2002

REGULAR TERM:

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, January 24, 2002, beginning at 10:00 o'clock a.m.

PRESENT:  James K. Ruland, President;
   James G. Knode; Jane Tabb;
   Dean Hockensmith; Al Hooper; Commissioners

In re: DISPENSE WITH READING OF MINUTES
 Motion by Hooper, second by Hockensmith to dispense with the reading of the Minutes for the meeting held on Thursday, January 17, 2002, and to approve the Minutes as prepared.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Knode, second by Tabb to approve the following Purchase Orders for the Week of January 22, 2002, totaling $17,824.57: 37072, 37092, 37238, 37239, 37236, 37155, 37237, 37241, 37044, 37035, 37045, and 37135.  Motion carried.

 Commissioner Hockensmith discussed the Planning Commission meeting that was held on Tuesday, January 22, 2002.  The Commission discussed the early adjournment at the Planning Commission meeting that was held on Tuesday, January 22, 2002, and the Commission agreed to send a letter to the Planning Commission members regarding the obligation as a member.

 Ginger Bordier, Assessor appeared before the Commission to discuss Board of Review and Equalization.

 Commissioner Hockensmith attended the Solid Waste Authority meeting.

 Commissioner Knode discussed the aquifer study.

 Commissioner Tabb commented on the aquifer study and she supports the study.

 Commissioner Tabb attended the Historic Landmarks Commission meeting.

 Commissioner Tabb attended the Citizens Fire Company Annual Firefighters Awards Banquet.
Commissioner Tabb attended the Development Authority meeting.

 Commissioner Tabb attended the WVU Extension meeting and discussed the funding for an Extension Agent.

 Commissioner Ruland discussed  Legislative updates.   The Commission received the following information:
 Information received from Vivian Parsons concerning the hotel/motel tax bill.
 Magistrate Court Clerk’’s remittances to the Sheriff received.
 Information received from Vivian Parsons concerning SB40 and SB192.
 Oath of Office received from David K. Donohue.

 Upon rising, the Commission recessed until Thursday morning next beginning at 10:00 o'clock a.m.
 

  PRESIDENT

JANUARY 17, 2002

REGULAR TERM:

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, January 17, 2002, beginning at 10:00 o'clock a.m.

PRESENT:  James K. Ruland, President;
   James G. Knode; Jane M. Tabb;
   Dean Hockensmith; Al Hooper; Commissioners

In re: DISPENSE WITH READING OF MINUTES
 Motion by Hooper, second by Tabb to dispense with the reading of the Minutes for the meeting held on Thursday, January 10, 2002, and to approve the Minutes as prepared.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Knode, second by Hockensmith to approve the following Purchase Orders for the Week of January 14, 2002, totaling $81,334.13: 36973, 36974, 36833, 36892, 37090, 37089, 37150, 37151, 37147, 36635, 37168, 36634, and 37167.  Motion carried.

In re: AMENDMENT TO RESOLUTION AUTHORIZING THE CREATION OF THE FARMLAND PROTECTION BOARD
 Motion by Hooper, second by Knode to approve the following amendment to the Resolution authorizing the creation of the Farmland Protection Board.  Motion carried.

 AMENDMENT
 RESOLUTION OF THE COUNTY COMMISSION OF JEFFERSON COUNTY, WEST VIRGINIA
 AUTHORIZING THE CREATION OF A JEFFERSON COUNTY
 FARMLAND PROTECTION PROGRAM BOARD

 The organization is organized exclusively for charitable, religious, educational, and, or scientific purposes under section 501 (c) (3) of the Internal Revenue Code.

 No part of the net earnings of the organization shall inure to the benefit of, or be distributed to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distribution in furtherance of the purposes set forth in the purpose clause hereof.  No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.  Notwithstanding any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code.

 Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.

  Dated this            Day of                ,2002
    /s/
  President
  Jefferson County Commission
ATTEST:

/s/
County Clerk

In re: APPROVAL OF SPECIAL DEPUTIES
 Motion by Hockensmith, second by Tabb to approve the list of Special Deputies as presented by the Jefferson County Sheriff’s Department.  Motion carried.

In re: PROPERTY LEASE WITH THE DIVISION OF HIGHWAYS
 The Commission discussed the proposed lease between the Jefferson County Commission and the Division of Highways for tourism purposes.  After discussion, motion by Knode, second by Tabb contact the Division of Highways to express the Commission’s interest in the lease and to request the details of lease be provided to the Commission for review.  Motion carried.

In re: POWER AUDIT PROPOSAL FROM ALLEGHENY POWER - BARDANE HEALTH CENTER
 Jeffrey Polczynski and William Polk appeared before the Commission to request approval of a Power Audit Proposal from Allegheny Power for the Bardane Health Center in the amount of $6,990.  After discussion, motion by Hockensmith, second by Hooper to approve the Power Audit Proposal from Allegheny Power for the Bardane Health Center.  Motion carried.

In re: PARTIAL BOND RELEASE - HARVEST HILLS SUBDIVISION
 Upon recommendation from the Director of Planning, Zoning and Engineering, motion by Hockensmith, second by Hooper to approve the partial bond release in the amount of $182,359 for Harvest Hills Subdivision, with the County to retain $166,902.  Motion carried.

In re: APPROVAL OF PART-TIME EMPLOYMENT - STEPHANIE DODSON
 Motion by Tabb, second by Hockensmith to approve the part-time employment of Stephanie Dodson as a Telecommunicator.  Motion carried.

 Commissioner Hooper reported on a Board of Health meeting.

 Commissioner Hooper reported on a Parks and Recreation Commission meeting.

 Commissioner Knode reported on a meeting with Sheriff Boober concerning Home Confinement and Alternative Sentencing.

 Commissioner Knode informed the Commission that Governor Wise was supporting an increase in State Troopers and that he had sent a letter of support concerning the matter.

 Commissioner Tabb reported on Independent Fire Company’s banquet.

 Commissioner Tabb reported on the E-911 Advisory Board meeting.

 Commissioner Tabb reported on a School to Work meeting at the School Board.

 Commissioner Ruland reported on legislative issues.

 The Commission received the following information:

 Correspondence received concerning Board of Review and Equalization.

 A copy of correspondence received from the Chief Planner concerning the closure of the Huntfield file by the Jefferson County Department of Planning, Zoning & Engineering due to the annexation of the properties into the City of Charles Town.

 Correspondence received from the West Virginia Development Office concerning Small Cities Block Grant.

 Correspondence received from Vivian Parsons concerning WV Courthouse Facilities Improvement Authority Report to the Legislature.

 Correspondence received from Vivian Parsons concerning the National Association of Counties July 2002 Conference.

 Correspondence received from Terry Tucker and Bernard Demitrius concerning the County Jail.

 Correspondence received from the State Emergency Response Commission concerning grants.

 Harpers Ferry National Historical Park Community Bulletin received.

 Oath of Office received from Rolfe M. Kelley.

 Meeting minutes received from the Harpers Ferry/Bolivar Public Service District.
 Upon rising, the Commission recessed until Thursday morning next beginning at 10:00 o'clock a.m.
 

  PRESIDENT

JANUARY 10, 2002

REGULAR TERM:

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, January 10, 2002, beginning at 10:00 o'clock a.m.

PRESENT:  James K. Ruland, President;
   James G. Knode; Jane Tabb;
   Dean Hockensmith; Al Hooper; Commissioners

In re: DISPENSE WITH READING OF MINUTES
 Motion by Hockensmith, second by Knode to dispense with the reading of the Minutes for the meeting held on Thursday, January 3, 2002, and to approve the Minutes as prepared.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Knode, second by Hockensmith to approve the following Purchase Orders for the Week of January 7, 2002, totaling $5,391.11: 36567, 36832, 37115, 37141, 37145, 37042, 37041, 37031, 37040, 37039, 37038, 37037, 36810 and 36792.  Motion carried.

In re: WEST VIRGINIA U.S. MEDAL OF HONOR RECIPIENT - HERCHEL “WOODY” WILLIAMS- REQUEST FOR RESOLUTION TO HAVE SHIP NAMED IN HIS HONOR
 Motion by Knode, second by Hooper to request the Secretary of the Navy to honor Woodrow Williams by naming a United States Naval Vessel in honor and to approve the following Resolution: Motion carried.

 A RESOLUTION OF THE JEFFERSON COUNTY COMMISSION
 HONORING
 HERSHEL WOODROW “WOODY” WILLIAMS

 WHEREAS, the highest honor which can be bestowed upon a member of the United States Military is the Congressional Medal of Honor; and which was created for the United States Civil War and made a permanent decoration by the Congress in 1860; and

 WHEREAS, since the establishment of the Medal of Honor millions upon millions of Americans have fought in twenty two wars and armed conflicts; and there have been 3,427 awards bestowed upon 3,407 men and one woman for their heroic action in those wars; and

 WHEREAS, West Virginia has sent more, per capita, of its young men and women to serve in the Armed Forces of the United States than any other state, and
WHEREAS, Hershel Woodrow Williams served as a Corporate in the United States Marine Corps Reserve, 21st Marine, 3rd Marine Division; and

 WHEREAS, Hershel Woodrow Williams was awarded the Medal of Honor for his service to the United States of America during World War II; and

 WHEREAS, Hershel Woodrow Williams’ aggressive fighting spirit and valiant devotion to duty throughout his service sustained and enhanced the highest tradition of the Unites State Naval Service; and

 WHEREAS, Hershel Woodrow Williams has dedicated his life to the service of all veterans; and

 WHEREAS, it is the opinion of the Jefferson County Commission, that Hershel Woodrow Williams be honored in recognition of his contributions to the State of West Virginia And the United States of America; and

 WHEREAS, the members of the Jefferson County Commission, are desirous that a Unites States Naval Vessel be named in honor of Hershel Woodrow Williams for his devotion and service to the Unites State of America.

 NOW, THEREFORE, BE IT RESOLVED BY THE JEFFERSON COUNTY COMMISSION, that we do hereby request the Secretary of the Navy to honor Hershel Woodrow Williams by naming a Unites States Naval Vessel in his honor.

Done this 10th day of January, 2002.

/s/ James K. Ruland, President

/s/ Dean Hockensmith, Commissioner

/s/ Jane Tabb. Commissioner

/s/ Al Hooper, Commissioner

/s/ James G. Knode, Commissioner

In re: PARTIAL BOND RELEASE - KUBIC CONSTRUCTION, INC
 Upon recommendation from Paul Raco, Director of Planning, Zoning and Engineering, motion by Hockensmith, second by Tabb to approve the partial bond release in the amount of $24,510.00 for Kubic Construction, Inc. - Locust Hill Subdivision - Duplex Lots 9-20 & 47-60 with the county to retain $38,882.00.  Motion carried.
In re: PROPOSED ZONING ORDINANCE AMENDMENT PERTAINING TO SUMMIT POINT RACEWAY
 Steve Bockmiller, Chief Planner presented the Proposed Zoning Ordinance Amendment Pertaining to Summit Point Raceway and informed the Commission that pursuant to Section 8-24-22 of the West Virginia State Code, the amendment is adopted and effective as of January 10, 2002.  No action was needed from the Commission.

In re: DARRELL PENWELL - STREET NAMING UPDATE AND JEFF POLCZYNSKI - MAPPING/ADDRESSING UPDATE
 Darrell Penwell and Jeff Polczynski appeared before the Commission to discuss Street Naming and Mapping/Addressing updates.  For the record, Dave Mills, Administrator of the City of Ranson was present and made comments regarding this matter.

In re: PURCHASE ORDER APPROVED - CDW-G
 Motion by Hooper, second by Tabb to approve Purchase Order Number 36972 in the amount of $1,454.00 for the purchase of 1 HP LaserJet 4100N Network Laser Printer.  Motion carried.

In re: MARK GORRIE - BLUE CRYSTAL
 Mark Gorrie, Blue Crystal Software appeared before the Commission to request reimbursement for expenses in excess of the contract agreement.  After discussion, due to anticipated cost of dealing with the local telephone carrier and its services, motion by Tabb, second by Ruland to reimburse Blue Crystal Software the amount of $3,420.00.  Motion by Hockensmith, second by Ruland to table the matter.  Motion failed by a 2-3 vote.  Two voted to table the matter and three voted against.  Current motion by Tabb, second by Ruland to reimburse Blue Crystal Software the amount of $3,420.00.  Motion passed by a 3-2 vote.  Commissioners Knode and Hooper voted no.

In re: CITY OF CHARLES TOWN CERTIFICATE OF ANNEXATION - HUNTFIELD LC
 James B. Crawford, III attorney for the City of Charles Town appeared before the Commission to present a Certificate of Annexation for Huntfield LC.  Motion by Hockensmith, second by Hooper to acknowledge receipt and to approve the following Order for the Annexation of Huntfield, LC and to file with the County Clerk.  Motion carried.  For the record, the Commission agreed that the action taken implies no finding as to the legal procedures and the Commission is acting solely on the basis of the Certificate filed as required by law.
In re: CITY OF CHARLES TOWN CERTIFICATE OF ANNEXATION - ARCADIA DEVELOPMENT COMPANY
 James B. Crawford, III attorney for the City of Charles Town appeared before the Commission to present a Certificate of Annexation for Acadia Development Company.  Motion by Hooper, second by Hockensmith to acknowledge receipt and to approve the following Order for the Annexation of Arcadia Development Company for Norborne-Glebe and file with the County Clerk.  Motion carried.  For the record, the Commission agreed that the action taken implies no finding as to the legal procedures and the Commission is acting solely on the basis of the Certificate filed as required by law.

QUARTERLY FIDUCIARY ACCOUNTS REVIEWED:

In re: ESTATE OF BARBARA I. RENFRO, DECEASED
 Motion by Knode, second by Hockensmith to accept and confirm the report claim filed by Ralph Lorenzetti, Jr., Fiduciary Commissioner for the estate of Barbara I. Renfro, deceased.  Motion carried.  For the record, no exceptions were filed on this report of claim and no one was present to oppose.

In re: FIDUCIARY ACCOUNTS REVIEWED - APPROVED
 The time of the Commission was taken up this day with examination of sundry fiduciary accounts.
 Motion by Knode, second by Tabb to accept all of the fiduciary accounts presented.  Motion carried.  For the record, Gina Diehl was present for the Fiduciary Review.

In re: PRECINCT CHANGES
 John E. Ott, County Clerk and Debbie Pittinger, Deputy County Clerk appeared before the Commission to discuss Precinct Changes.  After discussion, motion by Knode, second by Tabb to approve the Precinct Changes as presented by the County Clerk and to move forward with the changes and to post and advertise as required by law.  Motion carried.

 Commissioner Tabb reported on the Farmland Board Meeting she attended.

 Commissioner Tabb reported on the meeting she attended at the Telecenter.

 Commissioner Knode reported on the MPO meeting he attended.

 Commissioner Knode reported on the PSD meeting he attended.

 Commissioner Hockensmith attended the Planning Commission meeting.

 Commissioner Knode reported on the Region 9 meeting.
Commissioner Knode informed the Commission of the status of Alternative Sentencing and Home Confinement.

 Commissioner Knode discussed the Work Force Investment Board meeting he attended in Romney.

 Commissioner Ruland discussed the meeting he attended in Charleston regarding upcoming Legislation.

 Commissioner Ruland discussed the meeting he attended with the Department of Highways and the Department of Tourism.

 Commissioner Ruland informed the Commissioner that he would not be seeking re-election.

 The Commission received the following information:

 The County Commission website, usersweb.stargate.net/~commish is back online.

 Acceptance of Bond - Letter of Credit for Fernbank at Cress Creek Subdivision in the amount of $606,839.

 Acceptance of Bond - Letter of Commitment for Briar Run Subdivision in the amount of $826,208.

 Acceptance of Bond - Letter of Credit for Ruby Tuesday, Inc. in the amount of $181,424 and a Cash-in-Escrow in the amount of $1,246.

 Correspondence received from the Department of Transportation concerning the Statewide Transportation Improvement Program.

 Invitation received from the West Virginia Employer Advisory Committee/Eastern Panhandle Human Resource Association to attend a meeting on January 16, 2002, at 8:00 a.m.

 Update received from the Family Resource Network.

 Notice received from the Potomac Headwaters RC&D Project Office of the next Executive Committee Meeting on January 15, 2002.

 Animal Control reports received.
Oath of Office received from Harry M. Kable

 Upon rising, the Commission recessed until Thursday morning next beginning at 10:00 o'clock a.m.
 

  PRESIDENT

JANUARY 3, 2002

REGULAR TERM:

State of West Virginia, County of Jefferson, to-wit:

 At a Regular Term of the County Commission of said County and State continued and held at the Courthouse thereof on Thursday, January 3, 2002, beginning at 7:00 o'clock p.m.

PRESENT:  James K. Ruland, President;
   James G. Knode; Jane M. Tabb;
   Dean Hockensmith; Al Hooper; Commissioners

In re: ELECTION OF COUNTY COMMISSION PRESIDENT
 Nomination by Tabb to elect James K. Ruland, President of the County Commission of Jefferson County for the year 2002.  Motion by Hockensmith, second by Tabb to close nominations.  Motion carried.
 By acclamation, James K. Ruland was elected President of the County Commission of Jefferson County for the year 2002.

In re: ELECTION OF COUNTY COMMISSION VICE PRESIDENT
 Nomination by Ruland to elect Jane Tabb, Vice President of the County Commission of Jefferson County for the year 2002.  Motion by Hockensmith, second by Knode to close nominations.  Motion carried.
 By acclamation, Jane Tabb was elected Vice President of the County Commission of Jefferson County for the year 2002.

In re: COMMISSION APPOINTMENT TO VARIOUS BOARDS, COMMISSIONS AND ORGANIZATIONS FOR 2002
 Motion by Tabb, second by Knode to appoint the following Commissioners/County Representatives to various Boards, Commissions and Organizations for the calendar year 2002.  Motion carried.

 ASSIGNMENT TO BOARDS, COMMISSIONS & ORGANIZATIONS
 FOR CALENDAR YEAR 2002

ORGANIZATION:     2002:
Approval of Bills     Commissioner Knode
Board of Health     Commissioner Hooper
Building Repair      Commissioner Hockensmith
Capital Improvement Plan Committee    Commissioner Ruland
Community Corrections Committee    Commissioner Knode
Development Authority     Commissioner Tabb
Fire/Ambulance/Rescue      Commissioner Hooper/Ruland
Local Emergency Planning Committee    Commissioner Hooper
Emergency Services Council     Commissioner Hooper
E-911 Council      Commissioner Ruland/Tabb
Extension Service     Commissioner Tabb
Farmland Preservation Board     Commissioner Tabb
Historic Landmarks     Commissioner Tabb
Legislative Liaison     Commissioner Ruland
Local Infrastructure Planning Team    Commissioner Knode
Mental Health Center     Prosecuting Attorney
MPO Interstate Council     Commissioner Knode
Parks & Recreation     Commissioner Hooper
Planning Commission     Commissioner Hockensmith
Public Service District Liaison     Commissioner Knode
Region 9      Commissioner Knode
Solid Waste Authority     Commissioner Hockensmith
State Organizations Liaison     Commissioner Ruland
Workforce Investment Act Liaison    Commissioner Knode

In re: DISPENSE WITH READING OF MINUTES
 Motion by Knode, second by Tabb to dispense with the reading of the Minutes for the meeting held on Thursday, December 27, 2002, and to approve the Minutes as amended.  Motion carried.

In re: APPROVAL OF PURCHASE ORDERS
 Motion by Knode, second by Hockensmith to approve the following Purchase Orders for the Week of December 28, 2001, totaling $4,354.36: 37088, 37113, 37110, 37109, 37108, 37112, 36812, and 36891.  Motion carried.

In re: COMPLETE BOND RELEASE - EASTLAND SUBDIVISION
 Motion by Hockensmith, second by Hooper to approve the complete release of a letter of credit for Eastland Subdivision in the amount of $36,317.  Motion carried.

In re: COMPLETE BOND RELEASE - YORKVILLE SUBDIVISION
 Motion by Hooper, second by Tabb to approve the complete release of a letter of commitment for the Yorkville Subdivision in the amount of $9,665.  Motion carried.

In re: APPOINTMENTS TO THE ZONING BOARD OF APPEALS
 Nomination by Hooper to reappoint Ernest Benner to the Zoning Board of Appeals for a 3 year term ending January 1, 2005.
 Nomination by Tabb to reappoint Darlene Truman to the Zoning Board of Appeals for a 3 year term ending January 1, 2005.
 Motion by Hockensmith, second by Knode to close nominations.  Motion carried.
 Ernest Benner and Darlene Truman were reappointed to the Zoning Board of Appeals for 3 year terms ending January 1, 2005.

In re: SET DATE AND TIME FOR QUARTERLY FIDUCIARY REVIEW
 Motion by Knode, second by Tabb to set the date and time for Quarterly Fiduciary Review to January 10, 2002, at 11:00 a.m.  Motion carried.

In re: APPOINTMENT OF INSPECTION COMMITTEE
 Motion by Tabb, second by Hooper to reappoint Oliver R. Kastle and James B. Crawford, III to the Inspection Committee for the County Clerk’s Office of Jefferson County for 2002.  Motion carried.

In re: DATES SET FOR BOARD OF REVIEW AND EQUALIZATION
 Motion by Hockensmith, second by Hooper to set the following dates for Board of Review and Equalization and advertise the following notice as recommended.  Motion carried.

 NOTICE

The County Commission of Jefferson County will convene as a Board of Review and Equalization in the County Commission Courtroom at the Courthouse of said County on Thursday, January 31, 2002, at 1:30 p.m., for the purpose of reviewing and equalizing assessments returned by the Assessor of Jefferson County for the year 2002.

The Commission will continue to sit as a board of Review and Equalization on Wednesday, February 6, 2002, at 10:00 a.m., Thursday, February 7, 2002, at 1:30 p.m., Thursday, February 14, 2002, at 1:30 p.m., Friday, February, 15, 2002, at 10:00 a.m., and thereafter, until all questions concerning assessments are heard.

Persons wishing to appear before the Commission must apply to the Assessor no later than Thursday, February 14, 2002, at noon, in order to complete the proper forms and to schedule a hearing date prior to the final date of February 15, 2002.

Given under my hand this 3rd day of January, 2002.

       /s/                                                             JOHN E. OTT, COUNTY CLERK
      JEFFERSON COUNTY COMMISSION

 The Commission received the following information:

 Notice received from the West Virginia Association of Counties of the 2002 Annual Meeting, February 3-5, 2002.

 Notice received from the West Virginia Association of Counties concerning the “A County-A-Day At The Capitol.”

 Special Session Bills of Interest to Counties received from Jack McClung.

 Notice received from the Chief Planner of a Subdivision Work Session.

 Ethics Reporter received for the month of December 2001.

 Upon rising, the Commission recessed until Thursday morning next beginning at 10:00 o'clock a.m.
 

  PRESIDENT